Imaging Solutions
Convert Your Images and Data Into Digital Assets
From a single image off a CD to the conversion of an entire library of unorganized business documents, we are prepared to handle your project. In addition, DocuSafe can convert engineering and architectural drawings, rare books, bound documents, invoices, receipts, bills, computer files and much more. Our capabilities range from single page processing with manual data entry to high-speed OCR / ICR forms processing and media conversions. For your peace of mind, our security measures ensure the protection of your information in accordance with Federal, State and Local laws governing business information.
Going Paperless?
Converting paper records to digital records is not a solution for every business or every record. For some, converting to digital records can yield some worthwhile benefits such as access, re-use, and archiving efficiencies. Moreover, imaging is the first step in ECM (Enterprise Content Management) which provides centralized, online document and records’ management. After a thorough audit of your organization, we will present unique, hybrid solutions that are specific to your needs and requirements and that identify the direct benefits.
Certain types of records are well suited to the digital world including documents that are:
- Currently in an electronic format including email
- Frequently retrieved
- Potentially needed for immediate access
- Regularly sent back and forth among multiple users
- Repeatedly requested for extensive and widespread distribution
- Ideally suited for business preservation and business continuity purposes.
DocuSafe recommends our imaging services as a way to:
- Improve employee productivity, business security, service and compliance
- Reduce management costs
- Upgrade your information management program.
Processes and Technology in Place
Digital document management, including conversion from hardcopy documents to digital records, scan-on-demand and web-based document management, can enhance your company’s overall records management program. To offer our clients a variety of digital records’ management solutions, DocuSafe has acquired leading technology to complete the conversion tasks and added the following services:
1. Digital Imaging-
a. Creates highly accessible digital records from hard copy records
b. Reduces storage space and costs
c. Converts records efficiently at any volume with our imaging software and high speed scanners
d. Facilitates search and retrieval with customized indexing/OCR option.
2. Scan-on-Demand-
a. Creates a digital copy of records from our records center facilities
b. Allows our clients to access and share their information from anywhere.
3. Web-Based Document Management-
a. Provides an easy-to-use service for storing and sharing electronic records
b. Allows instant access to information, anytime, anywhere
c. Customizes programs for the various departments within your organization
For more information on DocuSafe’s imaging or ECM solutions call today to speak with one of our consultants.
DocuSafe of Madison at (608) 829-3888 
DocuSafe of Phoenix at (623) 478-9393 
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You don't have to take our word for it that imaging makes sense. Read below and come to your own conclusions then call DocuSafe for a no-cost, no obligation, security and compliance information audit. |
| Did You Know?
Paper files are doubling every 3.5 years.
-Coopers & Lybrand
Professionals spend 50 percent of their time searching
for information, and take 18 minutes to locate each
document on average.
- Gartner Research
$14,000 worth of productivity is lost per worker per year
due to their inability to find the data they require to do
their job.
-IDC Canada
A study conducted by The Delphi Group in 1999 found
that 90% of typical office tasks still revolve around the
gathering and distribution of paper documents. While
15% of all papers are lost, 30% of our time is used
trying to find these lost documents. Companies on
average spend $25,000 to fill a typical four-drawer file
cabinet, $2,000 to maintain it each year, and over its
life-span, a single sheet of paper ends up costing an
average of $30.
-Delphi Group
90% of documents that are consulted daily are handled
without any appropriate management.
-Coopers & Lybrand
Out of all documents generated, up to 7% are lost.
-Coopers & Lybrand
Employees spend more than 50% of their time searching
for information.
-Coopers & Lybrand
The average document is copied 19 times.
-Coopers & Lybrand
Each day one billion photocopies are made
-AIIM, Forrester, Star Securities, US Department of Labor |
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